Summer is the most valuable window in the K12 calendar. No students, lighter schedules, and a rare stretch of uninterrupted time to get things done. For most district IT and operations teams, that window gets consumed by one thing: device refresh.
Hundreds, sometimes thousands of devices need to be collected, inspected, repaired, sanitized, re-tagged, re-wired into carts, and redistributed before the first bell rings in August or September. It’s essential work. But it doesn’t have to be your team doing it.
The Hidden Cost of Doing It In-House
At first glance, handling refresh internally feels like the cost-effective choice. Your staff is already on payroll, you have storage space, and you know your devices. But when you start doing the math, the picture changes quickly.
Consider what it actually costs to process a device in-house: staff hours pulled from other priorities, the slower pace of a team that isn’t set up for high-volume processing, the wear on your own facility, and the opportunity cost of everything else that doesn’t get done while your people are wiping Chromebooks and rewiring carts. Summer is also when districts tackle curriculum planning, infrastructure upgrades, onboarding, and facilities work. Device refresh shouldn’t compete with any of that.
Our per-device pricing starts as low as $29 depending on the services required, and when you stack that against the fully-loaded cost of your own staff time, the math almost always favors outsourcing.
Built for Bulk
This is what we do. Our warehouse and team are purpose-built for high-volume device processing, and we run these projects at a scale and speed that an internal team simply can’t match.
In a single refresh engagement, we handle:
- Repairs – Cracked screens, failed batteries, broken ports, keyboard replacements, and more, processed efficiently at volume pricing.
- Sanitization – Every device cleaned and disinfected to a consistent standard before it goes back in a student’s hands.
- Asset Tagging – Labeled, logged, and inventory-reconciled so your records are clean heading into the new year.
- Cart Wiring – Devices returned organized, charged, and ready to roll into classrooms on day one.
You tell us what your fleet needs. We handle the rest.
Your Team Gets Their Summer Back
When you partner with us for summer refresh, your IT staff can spend those weeks doing the things only they can do, configuring MDM profiles, onboarding new hires, upgrading infrastructure, or simply getting ahead of the year instead of sprinting to catch up. That’s a better use of skilled people and a better outcome for the district.
Device refresh is important. It’s also highly repeatable, process-driven work that doesn’t require institutional knowledge of your district; it requires the right equipment, the right space, and the right team. We have all three.
Commit in May and Save 10%
For any white-glove refresh or summer processing project committed in May, we’re offering 10% off your total project. Whether you’re refreshing 200 devices or 2,000, this is the right time to lock in your scope and get on our calendar before summer slots fill up.
Starting at $29 per device, the conversation is worth having
Reach out to your TCS representative today to scope your summer refresh project and lock in your discount before Summer is upon us!
Until next time,
Ben Guertin
President of Techcycle Solutions